Meeting Intelligence: Smart Recording & Minutes
Upload any meeting recording and let BoardSite create perfect minutes with executive summaries, action items, and key decisions—all automatically organized by agenda item with identified speakers.
Upload Any Meeting Recording
MP3 Audio
MPEG Video
WAV Audio
M4A Audio
OGG Audio
WebM Video
MP4 Video
Simply drag and drop your recording or click to browse. Processing happens automatically in the background.
From Recording to Perfect Minutes in 4 Steps
1
Upload
2
Transcribe
3
AI Analysis
Our AI processes & structures content
4
Review & Publish
See What AI Delivers From Your Recording
Board Meeting – March 15, 2025 (Smart Generated Minutes)
📋 Executive Summary Auto-generated
The board convened with 9 of 11 members present. Key discussions centered on Q1 financial performance (revenue 15% above projections), approval of the capital campaign strategy, and the executive director’s performance review. Three motions passed, five action items assigned.
📋 Executive Summary From voice recognition
Present: Jane Smith (Chair), Robert Chen (Treasurer), Maria Garcia, David Kim, Sarah Johnson, Michael Brown, Lisa Anderson, James Wilson, Patricia Davis
Absent: Thomas Martinez, Jennifer Lee
📝 Minutes by Agenda Item Organized automatically
Item 1: Financial Report
Treasurer Chen presented Q1 results showing revenue of $1.2M, 15% above budget. Expenses remain controlled at $980K. Board discussed investment policy updates needed due to market conditions…
Item 2: Capital Campaign Update
Development Director presented campaign feasibility study. Target of $2.5M deemed achievable based on donor conversations. Motion to proceed with silent phase passed unanimously…
✅ Key Decisions Vote tracking
Motion 2025-03-01: Approve Q1 financial statements (Passed 9-0)
Motion 2025-03-02: Launch capital campaign silent phase (Passed 9-0)
Motion 2025-03-03:Approve ED compensation adjustment (Passed 8-0-1)
🎯 Action Items With assignees & dates
Update investment policy document
Due: April 1, 2025
Finance Committee
Schedule major donor meetings
Due: March 31, 2025
Intelligent Features That Save Hours
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Smart Action Item Detection
Our platform identifies commitments made during discussions and automatically creates tasks with responsible parties and intelligent due dates based on urgency indicators.
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Agenda Item Organization
Minutes are automatically segmented by agenda item, making it easy to find specific discussions and ensuring nothing gets lost in long transcripts.
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Review & Approval Workflow
Built-in review process lets designated approvers validate generated minutes before publishing, maintaining accuracy and accountability.
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Decision Tracking
Every motion, vote, and formal decision is captured with vote counts and outcomes, ensuring perfect compliance with governance requirements.
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Attendee Identification
Our platform identifies meeting participants from the discussion, tracking who was present and who contributed to each topic for accurate records.
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Background Processing
Large files process in the background with real-time progress tracking. Continue working while AI handles the heavy lifting.
Enterprise-Grade Technology
🔧 Platform Capabilities
✓ File Size: Support for recordings up to 2GB
✓ Processing: Background job queue with retry mechanisms
✓ Storage: Secure S3 integration with encryption
✓ Validation: Magic number file validation for security
✓ AI Engine: The latest models powering analysis and structuring
✓ Accuracy: High-quality transcription with speaker separation
✓ Speed: Most meetings processed in under 5 minutes
✓ Security: Enterprise-grade encryption and access controls
Seamless Meeting Workflow
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Upload Recording
Drag and drop your meeting recording immediately after the meeting ends
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Background Processing
Continue with other work while AI processes your recording
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Notification When Ready
Receive alert when minutes are ready for review (typically 3-5 minutes)
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Review & Edit
Make any necessary adjustments to AI-generated content
✅
Approve & Distribute
One-click approval publishes minutes to board portal
The Impact of Meeting Intelligence
3-4 hrs
5 min
100%
2GB
🎙️ Meeting Intelligence is Available in Advanced & Enterprise Plans
Advanced plan includes full Meeting Intelligence with unlimited recordings.
Enterprise plans include priority processing and extended storage.
Frequently Asked Questions
What audio/video formats are supported?
How long does processing take?
Most meetings are fully processed within 3-5 minutes. Longer recordings (2+ hours) may take longer. Processing happens in the background, so you can continue working. You’ll receive a notification when your minutes are ready for review.
Can I edit the generated minutes?
Yes! The generated output is a starting point. You have full editing capabilities to adjust, add, or remove content. The review and approval workflow ensures minutes are accurate before they’re published to your board portal.